Town Clerk- Darlene G. Schweikert

Phone: 716-592-4948
Fax: 716-592-0123
Town Clerk - Darlene Schweikert
Darlene G. Schweikert, Town Clerk
Email: townclerk@townofconcordny.com

Stephanie A. Bacon, Deputy Town Clerk
Email: deputytownclerk@townofconcordny.com



Hours:
Mon/Tues, Thurs/Fri 9 a.m. to 5 p.m.; Wed 9 a.m. to noon

Summer Hours: June, July & August
Mon/Tues, Thurs/Fri 8 a.m. to 4 p.m.; Wed 9 a.m. to noon


The Town Clerk's Office now accepts credit card payments. A service fee applies. 2.45% or a minimum charge of $3.

LinkPoint


There is also a Drop Box at the front hall entrance to the Town Hall for your convenience.



Links to obtain:

Permits
Forms


 

How to obtain a birth certificate

How to obtain a death certificate

How to obtain a cert. copy of a marriage record

How to obtain a marriage license

How to obtain dog licenses



 
How to obtain genealogy information

How to obtain a handicap parking permit

How to arrange garbage pick up

Hunting Licenses

Notary Public Services

Freedom of Information




How to obtain a birth certificate:

For any births in the Town of Concord or Village of Springville, you may request a certified copy of your birth certificate from our office. The New York State fee is $10 for each certified copy.

You must be at least 18 years of age to obtain your birth certificate. The parents listed on the birth certificate can also obtain certified copies of the birth certificate. By order of a New York State Court, a spouse, child or other person may obtain a copy of a birth certificate.

You may request your birth certificate in person at our office by completing the application form noting all your pertinent personal information and presenting valid identification or you may request your birth certificate by mail noting your birth name, date of birth, parent's names (including mother's maiden name) and including a photocopy of your valid identification as well as your return address. The mailing address is:
Town of Concord Clerk's Office, PO Box 368, Springville, NY 14141.
Please include a money order payable to the Town of Concord Clerk in the amount of $10 for each certificate requested.
If paying by credit card, you must include a completed Credit Card Authorization Form with your request.
Click here to print Credit Card Authorization Form:
  • Credit Card Authorization Form


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    How to obtain a death certificate:

    For any deaths in the Town of Concord or Village of Springville, you may request a certified copy of the death certificate from our office. The New York State fee is $10 for each certified copy requested. You must be the spouse, parent or child of the deceased to obtain the death certificate or have a documented lawful right or claim; documented medical need or New York State Court Order. If the applicant is not the spouse, parent or child of the decedent, a lawful right or claim must be documented. An example of a lawful right or claim would be a death record needed by the applicant to claim a benefit. Documentation would consist of an official letter from the agency verifying that to process the claim they require from the applicant a copy of the requested death record.

    You may request the death certificate in person at our office by completing the application form noting all pertinent information about the decedent and your relationship to the decedent and presenting valid identification or you may request the death certificate by mail by noting the name of the decedent, date of death, your relationship to the decedent and include a photocopy of your valid identification as well as your return address. The mailing address: Town of Concord Clerk's Office, PO Box 368, Springville, NY 14141. Please include a money order payable to the Town of Concord Clerk in the amount of $10 for each certificate requested.
    If paying by credit card, you must include a completed Credit Card Authorization Form with your request. Click here to print Credit Card Authorization Form:
  • Credit Card Authorization Form



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    How to obtain a certified copy of a marriage record:

    The records for marriage licenses are maintained at the office there the marriage license was obtained (and not where the marriage ceremony took place). You may request a certified copy of your marriage certificate from our office if you applied for your license at our office. Either the broom or groom may obtain the certified copy or a person who has a documented judicial or other proper purpose or by New York State Court order. The New York State fee is $10 for each certified copy.

    You may request the marriage certificate in person at our office by completing the application form noting all pertinent information about the marriage and presenting valid identification or you may request the marriage certificate by mail by noting the names of the bride and groom and date of marriage and include a photocopy of your valid identification as well as your return address. The mailing address: Town of Concord Clerk's Office, PO Box 368, Springville, NY 14141. Please include a money order payable to the Town of Concord Clerk in the amount of $10 for each certificate requested. If paying by credit card, you must include a completed Credit Card Authorization Form with your request. Click here to print Credit Card Authorization Form:
  • Credit Card Authorization Form



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    How to obtain a marriage license:

    Marriage licenses can be applied for at the Town Clerk's Office. Both parties must be present and have the following:

    *Proper photo identification; either a driver's license, non-driver ID card, passport or military ID.
    *Birth certificate.
    *Proof of end of all previous marriages.

    The fee for a marriage license is $40. The license is not valid for 24 hours and is valid for sixty days.

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    How to obtain dog licenses:

    The Town Clerk's Office acts as the issuing agent of licenses for dogs in the Town of Concord and Village of Springville. All dogs require a license at the age of four months. In order to license your dog, you will need:

    *Proof of rabies vaccination.
    *Certification from a licensed veterinarian if the dog is spayed/neutered.

    The fees for licensing a dog are:
    $7.00 for a spayed or neutered dog.
    $15.00 for a unspayed or unneutered dog.

    For convenience purposes, you may download a copy of the dog license application to send into our office with the basic information included on the form. Proof of rabies vaccination and certification of spaying/neutering must also be sent with the license. Our office will then process the license application and send you the license in the mail.

    Click here to print Dog License Application form:
  • Dog License Application Form


  • If paying by credit card, you must include a completed Credit Card Authorization Form.
    Click here to print Credit Card Authorization Form:
  • Credit Card Authorization Form



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    How to obtain genealogy information:

    Your request for genealogy can be faxed to our office at (716) 592-0123 or by mail. The mailing address: Town of Concord Clerk's Office, PO Box 368, Springville, NY 14141. Genealogy responses may not be answered immediately as the information is researched when the clerk's staff has time from the office's regular duties.

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    How to obtain a handicap parking permit:

    You are eligible for a handicap parking permit if you are a New York State resident having a disability that impairs your mobility. The application form is available at our office and must be completed by your doctor and returned to our office to obtain the handicap parking permit. You must reside in the Town of Concord or Village of Springville to obtain the parking permit from our office. Please bring your driver's license or non-driver identification card with you when you come to our office.

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    How to arrange for garbage pick up at your home:

    Three garbage companies have contracts with the Town to pick up resident's garbage. This is arranged by the residents themselves. The garbage companies are as follows:

    Allied Waste of NA, Inc. (716) 614-3333
    Waste Management of NY LLC. (716) 496-5000
    MRC Disposal, Inc. (716) 592-0953
    Community Disposal, Inc. (716) 353-3236

    The town does provide a town wide trash pick up. It is usually held the week following Mother's Day and a notice will be placed in the Springville Pennysaver advising residents of the pick up as well as all requirements.

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    Hunting Licenses:

    All hunters may obtain a hunting or fishing license in the Town Clerk's Office. You will need to bring your driver's license and if you are a first time hunter, you need to bring your certificate from all courses you attended.

    For additional information, visit the DEC wesite:
    "NYS Department of Environmental Conservation"

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    Notary Public Services:

    The Town Clerk's Office also provides notary services. You may bring your unsigned document, along with your driver's license to the office and we can assist in helping you. There is no charge for this service.

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    Freedom of Information:

    The Freedom of Information Law, effective January 1, 1979, reaffirms your right to know how your government operates. It provides rights of access to records reflective of governmental decisions and policies that affect the lives of every New Yorker. If there is information you would like to retrieve from the Town of Concord. you can request a form from our office or write a letter and send it to the Town Clerk's Office, PO Box 368, Springville, NY 14141. Please detail exactly what you are looking for. There will be a charge of $.25 per page for the information requested.

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    Radon Test Kits:

    Radon test kits are available at the Town Clerk's Office. The cost is $8 per kit. The kits can also be purchased from the County of Erie Department of Environment & Planning Radon Program, 95 Franklin Street, Room 1077, Buffalo, New York 14202 for the same price of $8/kit. Their telephone number is 858-6200 and the website is www.erie.gov/environment.

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